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Consultant - Senior Administrative Coordinator (Event Management and Planning)

5 days, 1 hour ago
Sri Lanka
Contract
Senior
Administrative Assistant
Project and Program Management
Apply Now
IWMI

IWMI

IWMI is a global research organization addressing water challenges in developing countries with governments, civil society, and businesses.

Professional Services
251-1K
Founded 1985
View All Jobs 3

Description

  • Provide administrative and coordination support for strategic engagements, work plans, and timelines.
  • Schedule meetings and prepare agendas, briefing packs, presentations, notes, and action trackers.
  • Liaise with internal teams including Communications, Finance, Procurement, Travel, and Business Development.
  • Support stakeholder engagement with development partners, donors, research organizations, and other strategic partners.
  • Organize international conferences, workshops, side events, technical sessions, roundtables, and consultations.
  • Coordinate event logistics, invitations, registrations, venue arrangements, and participant communications.
  • Arrange travel, accommodation, visa support, and itineraries in line with IWMI policies.
  • Prepare event documentation such as concept notes, participant lists, certificates, evaluation forms, and reports.
  • Provide on-site and virtual event support and resolve logistical issues as they arise.
  • Track deliverables, maintain records, and coordinate post-event follow-up and communications.

Requirements

  • Bachelor’s degree in business management, Business Administration, Commerce, or a closely related discipline.
  • At least 5 years of highly relevant professional experience with progressively increasing responsibility.
  • Postgraduate degree in Project Management, Business Management, Business Administration, or a closely related discipline is an advantage.
  • Experience working with international organizations is desirable.
  • Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, Outlook, and Teams.
  • Strong administrative, management, problem-solving, and multitasking skills.
  • Strong organizational, interpersonal, oral, and written communication skills in English.
  • Ability to work proactively, flexibly, and effectively in multicultural and multi-time-zone environments.
  • Ability to understand donor, partner, and government counterparts’ requirements.
  • Presentable and professional demeanor with an excellent service delivery approach.

Benefits

  • Competitive monthly rate for the consultancy.
  • Eight-month contract duration.
  • Nationally hired consultancy opportunity.
  • Multi-cultural, multi-generational, and multidisciplinary working environment.
  • Inclusive workplace with a commitment to gender equity.
  • Applications accepted through August 05, 2026.
  • Rolling review of applications.

Interested in this position?

Apply directly on the company website

Apply Now

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