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NZ/AU Senior Executive Assistant - Dayshift Remote

3 weeks, 2 days ago
Philippines
Contract
Lead
Executive Assistant
Project and Program Management
Notion
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 10

Description

  • Manage and triage the executive inbox, calendar, travel, appointments, and personal administration.
  • Coordinate projects, deadlines, stakeholders, deliverables, and follow-ups across teams.
  • Prepare meeting agendas, briefing notes, supporting materials, and post-meeting action tracking.
  • Support marketing productions, campaigns, suppliers, creators, partners, and related operational projects.
  • Draft communications in the executive’s voice and proactively follow up on commitments and requests.
  • Build and improve processes, templates, checklists, trackers, and workflow systems.
  • Use AI tools and Notion to streamline research, communication, reporting, and recurring operations.
  • Prepare documents, reports, presentations, research, itineraries, and organized digital files.
  • Anticipate executive needs, identify risks early, resolve problems independently, and escalate issues appropriately.

Requirements

  • 8+ years of experience in a role providing broad, end-to-end exposure to business operations.
  • Experience owning business outcomes, making independent decisions, and managing meaningful responsibilities.
  • Experience coordinating people, projects, priorities, and deadlines.
  • Demonstrated experience building or improving processes, systems, workflows, or automations.
  • Exceptional written English, professional communication, organizational ability, and attention to detail.
  • Strong commercial judgment, business understanding, research, problem-solving, and risk-anticipation skills.
  • Ability to work effectively with ambiguity, limited instruction, and confidential information.
  • Strong practical experience with AI tools such as ChatGPT or Claude.
  • Experience with Notion or similar workflow platforms, Microsoft 365 or Google Workspace, spreadsheets, and project tools.
  • Bachelor’s degree or equivalent professional experience; full-time availability with substantial overlap with New Zealand business hours.
  • Experience in a fast-paced or high-growth business, operations, finance, partnerships, project management, marketing production, or a Founder’s Office/Chief of Staff-style role is preferred.
  • Senior Executive Assistant, Executive Business Partner, international business, or AI-enabled workflow experience is preferred.

Benefits

  • Salary of $1,500–$3,000.
  • Full-time independent contractor arrangement.
  • Working hours aligned with New Zealand business hours.

Interested in this position?

Apply directly on the company website

Apply Now

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