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NZ/AU Senior Executive Assistant - Dayshift Remote

17 hours, 30 minutes ago
Philippines
Contract
Lead
Executive Assistant
Project and Program Management
Notion
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D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 6

Description

  • Manage and triage the executive inbox, calendar, travel, appointments, and personal administration.
  • Coordinate projects, deadlines, stakeholders, deliverables, and follow-ups across teams.
  • Prepare meeting agendas, briefing notes, supporting materials, and post-meeting action tracking.
  • Support marketing productions, campaigns, suppliers, creators, partners, and related operational projects.
  • Draft communications in the executive’s voice and proactively follow up on commitments and requests.
  • Build and improve processes, templates, checklists, trackers, and workflow systems.
  • Use AI tools and Notion to streamline research, communication, reporting, and recurring operations.
  • Prepare documents, reports, presentations, research, itineraries, and organized digital files.
  • Anticipate executive needs, identify risks early, resolve problems independently, and escalate issues appropriately.

Requirements

  • 8+ years of experience in a role providing broad, end-to-end exposure to business operations.
  • Experience owning business outcomes, making independent decisions, and managing meaningful responsibilities.
  • Experience coordinating people, projects, priorities, and deadlines.
  • Demonstrated experience building or improving processes, systems, workflows, or automations.
  • Exceptional written English, professional communication, organizational ability, and attention to detail.
  • Strong commercial judgment, business understanding, research, problem-solving, and risk-anticipation skills.
  • Ability to work effectively with ambiguity, limited instruction, and confidential information.
  • Strong practical experience with AI tools such as ChatGPT or Claude.
  • Experience with Notion or similar workflow platforms, Microsoft 365 or Google Workspace, spreadsheets, and project tools.
  • Bachelor’s degree or equivalent professional experience; full-time availability with substantial overlap with New Zealand business hours.
  • Experience in a fast-paced or high-growth business, operations, finance, partnerships, project management, marketing production, or a Founder’s Office/Chief of Staff-style role is preferred.
  • Senior Executive Assistant, Executive Business Partner, international business, or AI-enabled workflow experience is preferred.

Benefits

  • Salary of $1,500–$3,000.
  • Full-time independent contractor arrangement.
  • Working hours aligned with New Zealand business hours.

Interested in this position?

Apply directly on the company website

Apply Now

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