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Senior Executive Assistant - Business Operations

3 weeks, 5 days ago
Philippines
Contract
Lead
Executive Assistant
Project and Program Management
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Workable

Workable

Workable is the top recruiting software trusted by 5000+ companies to streamline hiring processes and make the right choice faster.

Internet Software & Services
251-1K
Founded 2012
$84M raised
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Description

  • Coordinate meetings, agendas, information, minutes, and action items.
  • Prepare proposals, reports, presentations, and internal communications.
  • Arrange travel, accommodation, itineraries, and bookings.
  • Maintain task lists, trackers, registers, employee records, and compliance documentation.
  • Coordinate daily business activities, cross-functional projects, events, and supplier research.
  • Follow up operational actions, deadlines, missing information, and potential delays.
  • Implement and document improved systems, processes, and procedures.
  • Support HR administration, recruitment, onboarding, offboarding, and training records.
  • Coordinate marketing content, social media scheduling, and external marketing suppliers.
  • Liaise with employees, suppliers, consultants, recruiters, and stakeholders across business functions.

Requirements

  • 8+ years of relevant experience in executive assistance, business operations, administration, or a similar senior support role.
  • Experience supporting senior leaders while managing competing priorities.
  • Excellent organisational, time-management, problem-solving, and follow-through skills.
  • Strong written and verbal English communication skills.
  • Ability to work independently, take ownership, and anticipate next steps without constant supervision.
  • Experience preparing professional documents, reports, presentations, and meeting materials.
  • Experience with HR administration, recruitment coordination, or employee records is highly regarded.
  • Experience supporting marketing coordination and social media activities is advantageous.
  • Familiarity with Pipedrive CRM, Canva, and Connecteam is beneficial.
  • Ability to handle confidential information professionally and coordinate with stakeholders across multiple departments and systems.
  • Previous experience supporting clients in Australian, US, UK, Canadian, or similar markets is highly regarded.

Benefits

  • Fully remote, full-time independent contractor role.
  • Compensation of up to AUD 2,600 per month, depending on experience.
  • Opportunity to become a trusted operational partner within a growing Australian business.

Interested in this position?

Apply directly on the company website

Apply Now

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