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Office Administrator

4 weeks, 1 day ago
Mexico, Argentina, Brazil, Costa Rica
Contract
Senior
Administrative Assistant
Operations
Apply Now
Zicasso

Zicasso

Zicasso is an online luxury travel referral service that connects discerning travelers with the top 10% of travel specialists, allowing them to receive customized itineraries tailored to their preferences and needs.

Consumer Services
51-250
Founded 2006
View All Jobs 2

Description

  • Manage daily office administration and AP/AR workflows with strong attention to detail.
  • Process accounts receivable accurately and on time, including invoicing and payment reconciliation with global travel partners.
  • Review and improve internal workflows to increase operational efficiency and maintain administrative and financial integrity.
  • Manage organizational software subscriptions and support the optimization of internal systems and workplace technologies.
  • Provide administrative support to executive leadership, including complex global scheduling and calendar coordination.
  • Track business performance and organizational goals using reporting and visualization tools such as Excel and Google Sheets.
  • Support remote workforce operations through vendor coordination, accounting tasks, and general office administration.
  • Handle sensitive financial and corporate information with discretion.

Requirements

  • 6+ years of proven experience in business operations, accounting tasks, or a similar hybrid role, preferably remote.
  • Strong working knowledge of QuickBooks and accounts receivable/accounts payable workflows is a big plus.
  • High proficiency with spreadsheet software such as Excel and Google Sheets.
  • Associate's or Bachelor's degree in business administration, accounting, or a related field preferred.
  • Exceptional attention to detail, strong organizational skills, and proactive problem-solving ability.
  • Ability to work independently in a remote, full-time role of 40 hours per week.
  • Native or bilingual English proficiency for clear communication in a virtual global environment.
  • Based outside of the United States, with a preference for candidates in Latin America.
  • Ability to overlap with California hours, generally until 3pm Pacific Time.
  • Comfort handling sensitive financial and corporate information with absolute discretion.

Benefits

  • Remote work from your home base with flexible hours.
  • Work-life balance supported by a flexible schedule.
  • Innovative, fast-paced, and collaborative company culture.
  • Annual learning and development stipend.
  • Two company-sponsored business trips each year to international destinations.
  • Opportunities to collaborate in person during global retreats and summits.

Interested in this position?

Apply directly on the company website

Apply Now

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