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Real Estate Virtual Assistant

3 months, 2 weeks ago
Philippines
Contract
Junior
Administrative Assistant
Sales and Business Development
HubSpot Mailchimp Salesforce
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Global Medical Virtual Assistants (GMVA)

Remote healthcare staffing and outsourcing company that provides medical virtual assistants for medical practices and hospital systems, including support for scheduling, patient follow-ups, insurance verification, prior authorizations, billing, revenue cycle management, credentialing, EMR/EHR data entry, front-desk operations, clinic administration, and back-office support.

Outsourcing and offshoring consulting
501-1000
Founded 2019
View All Jobs 8

Description

  • Manage inbound and outbound calls with buyers, sellers, tenants, brokers, lenders, and other stakeholders regarding property inquiries, showings, follow-ups, and transaction updates.
  • Maintain professional phone etiquette and clear verbal and written communication across all client and vendor interactions.
  • Update and maintain CRM systems such as KVCORE, Follow Up Boss, Salesforce, HubSpot, or other real estate CRMs.
  • Assist with listing management by uploading property details to MLS platforms, coordinating photography, and ensuring listing accuracy.
  • Qualify leads and conduct follow-ups through phone, email, and SMS campaigns.
  • Provide administrative support including data entry, appointment scheduling, email management, document preparation, contract assistance, calendar management, and time-keeping.
  • Coordinate real estate transactions by communicating with escrow officers, lenders, inspectors, appraisers, and clients to help ensure deadlines are met.
  • Prepare marketing materials such as flyers, brochures, social media posts, and email campaigns.
  • Manage social media accounts and online listings to support brand visibility.
  • Maintain accurate records of transactions, listings, and client communications and act as a primary liaison between clients and the real estate team.
  • Support property research, market analysis, and comparative market analysis (CMA) preparation.
  • Protect the confidentiality of client and company information at all times.

Requirements

  • Excellent verbal and written English communication skills.
  • Prior experience in call handling.
  • Familiarity with real estate terminology, contracts, and transaction processes.
  • Experience with MLS systems and real estate CRMs is highly preferred.
  • Experience with Google Workspace and/or Microsoft Office is a plus.
  • Knowledge of digital marketing tools such as Canva, Mailchimp, and social media platforms is a plus.
  • Strong attention to detail.
  • Highly organized and able to manage multiple deadlines.
  • Impartial and professional in handling confidential information.
  • Computer savvy and comfortable learning new software tools.
  • Open to working night shifts.
  • Primary system requirements: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher, 8 GB RAM, Windows 11 64-bit or macOS Ventura, USB noise-cancelling headset, and a camera with clear video output.
  • Backup system option: same processor and RAM requirements, Windows 11 64-bit or macOS Ventura, and USB noise-cancelling headset.
  • UPS option: capable of powering the workstation for at least 3 hours, typically 240Wh or higher, and able to support required plugs and devices.
  • Primary internet connection of at least 100 Mbps DSL/Fiber contract speed.
  • Backup internet connection of at least 20 Mbps via cell or wired.
  • Recommended system requirements: Intel Core i7/i9 Core/Core Ultra or AMD Ryzen 7 or higher, 16 GB RAM, Windows 11 64-bit or macOS Tahoe, USB noise-cancelling headset, and clear video camera.
  • Recommended primary internet connection of at least 500 Mbps DSL/Fiber contract speed.

Benefits

  • Starting rate of $800 USD per month.
  • Independent contractor employment type.
  • Free training.
  • Paid time off.
  • HMO coverage.
  • Optical rewards.
  • Performance-based increase.
  • Permanent work-from-home arrangement.

Interested in this position?

Apply directly on the company website

Apply Now

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