Records Paralegal (Remote) | Nicaragua

1 week ago
Contract
Junior
Operations
Hire Hawk

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

Description

  • Prepare and finalize state and federal court subpoenas for medical and case-related records.
  • Manage records requests from initial submission through receipt, including persistent follow-up on outstanding items.
  • Calendar deadlines and maintain accurate request, receipt, and status information.
  • Coordinate with process servers and research alternative provider contact information when needed.
  • Communicate with providers and records custodians to resolve delayed, incomplete, or outstanding requests.
  • Review received records for completeness, certification, clarity, and accuracy before saving and indexing them.
  • Obtain records-custodian certificates and maintain organized digital and physical case files.
  • Process records-related invoices and coordinate required payments.
  • Keep case management systems, request logs, and dashboards current.
  • Prepare records for case review, discovery, depositions, discovery responses, and trial while protecting PHI and complying with HIPAA and confidentiality requirements.

Requirements

  • High school diploma or GED plus a two-year associate degree or paralegal certificate.
  • At least two years of records-handling experience in a personal injury law firm, medical office, insurance company, healthcare setting, or related environment.
  • Experience with legal records retrieval, litigation support, or comparable paralegal work, including state and federal subpoena preparation.
  • Working knowledge of records-request procedures, HIPAA, PHI handling, confidentiality, records custodians, and process servers.
  • Ability to independently manage multiple requests, deadlines, follow-ups, and case records.
  • Proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat, document scanning, and document naming, indexing, and filing procedures.
  • Strong professional English communication, internet research, investigative skills, and comfort making frequent follow-up calls.
  • Direct experience supporting a U.S. personal injury law firm.
  • Experience preparing records for discovery, depositions, case review, and trial preferred.
  • Experience with legal case management systems, records dashboards, and detailed request logs preferred.

Benefits

  • Full-time contractor position.
  • Remote work arrangement.
  • Compensation of USD $1,700–$1,800 per month.
  • Monday–Friday schedule, 8:30 AM–5:30 PM Eastern Time.

Interested in this position?

Apply directly on the company website

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