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Executive Operations Partner (CEO Office)

6 days, 13 hours ago
Philippines
Contract
Lead
Executive Assistant
Project and Program Management
Apply Now
Scale Virtually

Scale Virtually

Scale Virtually specializes in providing real estate virtual assistant services by sourcing and integrating skilled talent into businesses, while also offering expert consultation to develop customized processes and training for seamless team building ...

Professional Services
51-250
View All Jobs 3

Description

  • Act as the first operational filter for requests, opportunities, decisions, and interruptions before they reach the CEO.
  • Determine what requires CEO involvement, what can be delegated, postponed, or declined, and protect executive focus.
  • Convert new initiatives and strategic priorities into documented execution plans with objectives, outcomes, ownership, timelines, milestones, and success metrics.
  • Maintain visibility on active projects from launch through completion and proactively follow up when deadlines slip or momentum stalls.
  • Prepare briefing documents, gather background context, identify risks and unresolved decisions, and recommend actions for leadership meetings.
  • Capture decisions, commitments, ownership, and action items during meetings and track follow-through after meetings.
  • Maintain a single source of truth for active initiatives, including deliverables, deadlines, risks, escalations, bottlenecks, and ownership.
  • Provide weekly executive reporting on progress, risks, missed commitments, and decisions requiring executive input.
  • Draft and manage leadership updates, internal communications, meeting summaries, follow-up messages, and strategic announcements.
  • Maintain a CEO decision log to document key decisions, reasoning, ownership, and execution status.
  • Identify ownership gaps, conflicting priorities, overcommitted teams, and misaligned strategic direction, then escalate with recommended solutions.

Requirements

  • 5+ years supporting founders, CEOs, executives, or business owners.
  • Strong project management experience across multiple concurrent initiatives.
  • Experience coordinating work across multiple departments.
  • Exceptional written English.
  • Experience creating executive reports and operational updates.
  • Experience documenting processes, systems, and workflows.
  • Strong organizational and systems thinking.
  • Ability to manage competing priorities without constant supervision.
  • Comfort making decisions with incomplete information.
  • Comfort following up repeatedly when accountability is weak.
  • Comfort challenging assumptions respectfully.
  • Experience in founder-driven environments with frequent changes.
  • Ability to operate independently for extended periods without detailed direction.
  • Familiarity with executive reporting systems.
  • Familiarity with project management platforms.
  • Familiarity with documentation systems and workflow/process documentation tools.
  • Familiarity with calendar management systems and email management systems.
  • Prior execution ownership experience beyond traditional administrative support.

Benefits

  • Competitive salary package.
  • PTO.
  • HMO.
  • Fully remote work environment.

Interested in this position?

Apply directly on the company website

Apply Now

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